Schedule group meetings tools


Many services exist

There are several tools available to schedule group meetings efficiently. Here are some popular options:

  1. Google Calendar: Google Calendar is a widely used tool for scheduling meetings. You can create an event, invite multiple participants, and find a suitable time slot based on everyone's availability.

  2. Microsoft Outlook: Outlook is another popular choice, especially for organizations using Microsoft Office. It offers similar features to Google Calendar, allowing you to schedule and invite participants to group meetings.

  3. Doodle: Doodle is a scheduling tool that simplifies the process of finding a suitable meeting time. You can create a poll with multiple time options and send it to participants. They can then vote on the most convenient time, making it easier to determine the best meeting slot.

  4. Calendly: Calendly is a scheduling tool that eliminates the back-and-forth communication typically involved in finding meeting times. You can set your availability preferences, share your Calendly link with participants, and they can choose a time slot that works for them.

  5. When2Meet: When2Meet is a simple and intuitive scheduling tool. You can create a grid of available time slots and share it with participants. They can mark their availability, and you can quickly see the overlapping free slots.

  6. Meeting Scheduler for Gmail: If you use Gmail, you can utilize plugins like Meeting Scheduler for Gmail, which integrates with your email client and allows you to schedule meetings seamlessly. It helps you find mutually convenient time slots based on participants' availability.

  7. Slack: If your team uses Slack for communication, you can use Slack's built-in features or integrate with third-party scheduling apps like Slack Scheduler. It enables you to set up meetings, send invitations, and receive RSVPs directly within the Slack environment.

Remember to choose a tool that suits your specific requirements, taking into account factors such as ease of use, integration options, and the preferences of your team or organization.

In the open source community

There are many open source tools that play a similar role.

There are several open-source tools available for scheduling group meetings. Here are a few popular options:

  1. Framadate: Framadate is an open-source online scheduling tool that allows users to create polls and schedule meetings. It's easy to use and offers features like date and time selection, multiple choice options, and comments. It's available in multiple languages and can be self-hosted.

  2. Meeting Room Booking System (MRBS): MRBS is an open-source web-based system for booking and scheduling meeting rooms. It provides a calendar interface where users can view room availability, book rooms, and manage reservations. MRBS supports recurring bookings, email notifications, and can be customized to fit specific requirements.

  3. Jitsi: Jitsi is an open-source video conferencing platform that allows group meetings and video calls. It supports real-time collaboration, screen sharing, and encrypted communication. Jitsi can be self-hosted or used through the Jitsi Meet service.

  4. OpenMeetings: OpenMeetings is an open-source web conferencing and collaboration platform. It offers features like video conferencing, screen sharing, whiteboarding, document sharing, and chat functionality. OpenMeetings can be self-hosted and integrates with various other systems.

  5. Nextcloud: Nextcloud is an open-source self-hosted collaboration platform that includes a variety of tools, including a calendar app. The calendar app in Nextcloud allows users to schedule and manage group meetings, set reminders, and share calendars with others.

These tools provide different features and functionalities, so you can choose the one that best suits your requirements. Remember to check their respective websites and documentation for installation instructions and additional details.

Let's make scheduling easy!

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